Course Details

This course is appropriate for a wide range of professionals but not limited to:

• Managers and Individual Contributors with high workload volumes
• Project Coordinators and Multi-Project Managers
• Administrative and Executive Assistants
• Anyone struggling with task overwhelm and procrastination

• Expert-led sessions with dynamic visual aids
• Comprehensive course manual to support practical application and reinforcement
• Interactive discussions addressing participants’ real-world projects and challenges
• Insightful case studies and proven best practices to enhance learning

By the end of this course, participants should be able to:

• Implement a reliable, closed-loop system for capturing and processing all tasks and inputs.
• Master the Eisenhower Matrix and ABC analysis to effectively prioritize competing demands.
• Apply the Getting Things Done (GTD) methodology to organize information and tasks.
• Utilize a structured planning process for managing project milestones and deadlines.
• Minimize the impact of interruptions and low-value activities on high-priority work.
• Synchronize digital and physical organization tools for a seamless workflow.

DAY 1

Audit and Capture

• Welcome and introduction
• Pre-test
• Conducting a personal workflow audit: Identifying bottlenecks and leaks
• The principles of a "trusted system" and the mind sweep (Capture phase)
• Defining different types of tasks (projects, single actions, references)
• Introduction to the GTD methodology

DAY 2

Clarify and Prioritize

• The Clarify phase: Turning captured inputs into actionable tasks
• Mastering the Eisenhower Matrix (Urgent/Important)
• Applying the ABC analysis for daily task sequencing
• Techniques for breaking down large projects into manageable steps

DAY 3

Organizing and Execution

• Designing physical and digital organization systems (folders, email, cloud storage)
• The power of context-based task lists
• Batching similar tasks and setting aside "Deep Work" time
• Overcoming procrastination and building focus habits

DAY 4

Managing Deadlines and Projects

• Utilizing backward planning to secure project deadlines
• Techniques for estimating effort and time accurately
• Assertive communication: Negotiating realistic timelines and managing expectations
• Tracking and synchronizing multiple project schedules simultaneously

DAY 5

Review and Sustaining the System

• The weekly review: The critical step for maintaining a trusted system
• Review of digital tools (Planner apps, Notion, Trello) for system support
• Developing a personal 90-day implementation plan
• Post-test
• Certificate ceremony