Course Details

This course is appropriate for a wide range of professionals but not limited to:

• Procurement Officers
• Purchasing Agents
• Tender Evaluators
• Contract Administrators
• Project Engineers
• Supply Chain Staff

• Expert-led sessions with dynamic visual aids
• Comprehensive course manual to support practical application and reinforcement
• Interactive discussions addressing participants’ real-world projects and challenges
• Insightful case studies and proven best practices to enhance learning

By the end of this course, participants should be able to:

• Learn the principles of purchasing and procurement
• Differentiate between tactical and strategic purchasing
• Understand the procurement cycle and procurement policy framework
• Understand the various tendering methods and legal implications
• Learn how to develop and issue effective tender documents
• Identify key elements of successful tendering
• Understand the criteria for supplier selection and Pre-Qualification
• Use evaluation techniques to ensure fairness and objectivity
• Mitigate supplier risks and build reliable supply chains
• Develop negotiation techniques for value and compliance
• Understand contract types and key terms
• Monitor supplier performance and enforce accountability
• Understand risks and mitigation in procurement
• Uphold ethical and transparent procurement practices
• Promote sustainability and continuous improvement

DAY 1

Fundamentals of Strategic Purchasing and Procurement

• Pre-test
• Role of Procurement in Modern Organizations
• Purchasing vs. Procurement vs. Supply Chain
• Procurement Objectives: Cost, Quality, Delivery, Risk
• The Procurement Cycle & Key Stakeholders
• Workshop

DAY 2

Tendering Procedures and Documentation

• Types of Tendering Methods

• Open, restricted, negotiated, two-stage, e-tendering

• Tender Documentation Essentials

• RFI, RFQ, RFP, ITT formats

• Specification Writing and Scope Definition
• Managing Tender Timelines and Clarifications
• Workshop

DAY 3

Supplier Selection, Evaluation, and Qualification

• Supplier Identification and Pre-Qualification

• Due diligence and supplier risk management

• Supplier Evaluation Criteria

• Technical, commercial, financial, and sustainability

• Weighted Scoring Models and Bid Evaluation
• Site Audits, Background Checks, and Compliance
• Workshop

DAY 4

Negotiation, Contracting and Supplier Performance Management

• Procurement Negotiation Techniques

• BATNA, value-based negotiation, common traps

• Contracting Basics for Procurement

• Types: fixed price, cost-plus, time & materials
• Key clauses: penalties, warranties, SLAs

• Managing Supplier Relationships

• Collaboration, conflict resolution, and exit strategies

• Supplier Performance Monitoring Tools (KPIs, Scorecards)
• Workshop

DAY 5

Risk, Ethics, Sustainability & Continuous Improvement in Procurement

• Procurement Risks and Mitigation Strategies

• Fraud, corruption, delivery risk, price volatility

• Ethics and Integrity in the Procurement Process

• Conflict of interest, transparency, fairness

• Green Procurement & Sustainable Sourcing
• Procurement Process Improvement Tools (LEAN, SRM, e-Procurement)
• Action plan
• Post-test